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Technical Documentation
Practical Guide to Facilities Maintenance Management Price 11,00 €
   
NOTE: Includes the 17 pages annex on Functional Systematization for Facilities Management by ManWinWin Sofware.

By the author of the Portuguese reference books on facilities maintenance, covers ths conceptual background of facilities maintenance management and its implementation.

 

First Page

A modern large or medium size building has a degree of complexity and operational requirements that claim for a sound technical management namely concerning its maintenance. European legislation has set exigent regulations for non-residential buildings with useful floor areas above the 500 to 1000 m2 range; buildings such as:

  • Commercial office facilities
  • Healthcare, hospitals, premises for the elderly
  • Hotels
  • Restaurants
  • Commercial centers and supermarkets
  • Schools, universities and similar
  •  Sports complexes
  •  Health club facilities
  •  Public swimming pools, etc.

Further to their specialized equipment there are a number of common features requiring an identical approach of maintenance which covers a wide range of items such as:

  • Equipments for electrical distribution, fluids, ventilation, heating, air conditioning, lifts, escalators and related equipment;
  • Safety, fire detection, fire fighting, structural closing appliances, emergency escape;
  •  Security, video and alarm;
  •  Maintenance and service equipment;
  •  Civil infrastructure, internal divisions, car parking, landscape, fencing and accesses;
  •  A number of specialized equipment according to building function, for cooking, laundry, furniture, audio, medical, health, restaurants, schools among many other.

And the management priorities vary depending on the function of the building: in a hotel, particular emphasis would be placed in whatever accounts to client satisfaction, comfort and cleanness; in a hospital, in what accounts to patient safety, medical equipment reliability and hygiene. All these naturally superseded by the applicable legal regulations which have to be seen as unquestionable tasks of the management.

 
Table of Contents
 

4.1. Introduction to the management of buildings 5
  4.1.1. Definitions and abbreviations 6
  4.1.2. Legal requirements relating to maintenance 8
  4.1.3. Other requirements in the maintenance of buildings 9
  4.1.4. Aims and expectations 10
4.2. Management objectives and indicators 10
  4.2.1. Maintenance according to good practices 12
  4.2.2. Accomplishment of legal requirements 12
  4.2.3. Energy control and optimization 13
  4.2.4. Effective preventive maintenance / minimum failures 14
  4.2.5. Effort on improvement 15
  4.2.6. Optimized maintenance costs 15
  4.2.7. Optimized operating costs 15
  4.2.8. Good image 15
  4.2.9. Maintenance scorecard 16
4.3. Configuring the management system 17
  4.3.1. Functional organization of a building 17
  4.3.2. Technical intervention area 27
  4.3.3. Preventive maintenance schedules 28
4.4. Building inventory and preventive schedules 30
  4.4.1. Record of the building 30
  4.4.2. Record of equipments 33
  4.4.3. Monitoring and measuring devices (MMD) 36
  4.4.4. Assembly type maintenance items 37
  4.4.5. As built drawings 37
  4.4.6. Furniture and small items 38
  4.4.7. Portable fire extinguishing equipment 38
  4.4.8. Illumination 39
4.5. Maintenance work management 40
  4.5.1. Work order 40
  4.5.2. Work reporting 43
  4.5.3. Maintenance history 43
  4.5.4. Maintenance analyses 44
4.6. Energy consumption and efficiency 45
  4.6.1. Energy data collection 45
  4.6.2. Overall energy consumption analysis 46
  4.6.3. Energy cost estimates 48
  4.6.4. Water consumption 49
  4.6.5. Water consumption analysis 50
  4.7. Audits 50
  4.7.1. Pre-audit organization appraisal 51
  4.7.2. Energy audit 52
  4.7.3. IAQ audit 53
Chapter summary 54
Bibliography 55
 
About the Author,  José Paulo Saraiva Cabral
 

José Paulo Cabral is a well known writer on maintenance management issues with two very successful books written in Portuguese language: Maintenance Organization and Management, from concepts to practice and Maintenance Management of Equipments, Installations and Buildings. Further to his maintenance consultant expertise he acts frequently as speaker in seminars and is a senior lecturer in specialized trainning courses. He has a Naval Architecture degree from Strathclyde University, in Glasgow, having acquired most of his maintenance knowledge out of the experience with ships. He is currently the General Manager of the maintenance consultants company Navaltik Management and has actively cooperated in the development of the ManWinWin Software solutions.

scabral@navaltik.com
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