Main ManWinWin desktop CMMS Features

MainManWinWin desktop CMMS offers a robust set of features to optimize maintenance operations.

Streamlines Processes

With strong asset management, preventive maintenance planning, and efficient work order management, it streamlines processes.

Reporting Tools

The system provides detailed reporting tools for assessing asset performance and tracking costs.

User Friendly

Its user-friendly desktop interface enhances accessibility, making it a powerful solution to elevate maintenance management efficiency

ManWinWin dynamic Dashboard

Centralized tool that offers a quick overview of key maintenance metrics, enabling teams to efficiently manage tasks, optimize resources, and reduce downtime. It supports real-time updates and data analysis to streamline processes and enhance equipment reliability, contributing to improved operational efficiency.


  • Equipment Status: Real-time updates on the operational status of equipment to identify any issues promptly.Work Orders: Tracking and managing active work orders, including their status, priority, and completion timelines.
  • Downtime Analysis: Analyzing historical data to identify patterns and reasons for equipment downtime to improve future planning.
  • Asset Performance: Assessing the overall performance of assets over time to inform decisions on repairs or replacements.
  • Inventory Management: Keeping track of spare parts and inventory levels to ensure availability when needed.
  • Cost Tracking: Monitoring maintenance costs to identify areas for optimization and budget planning.

Work Orders Management

Plays a vital role in maintaining operational efficiency and maximizing the lifespan of assets. When supported by a maintenance software, It provides organizations with the tools they need to streamline maintenance processes, enhance productivity, and ultimately achieve their maintenance goals.


  • Work Order Creation: Efficiently generating work orders for various maintenance tasks, including detailed information on the scope of work, priority, and required resources.
  • Priority Setting: Establishing a system for assigning priorities to work orders based on the urgency and criticality of maintenance tasks.
  • Work Order Assignment: Effectively assigning work orders to the appropriate personnel or teams, considering skill sets and availability.
  • Scheduling and Planning: Developing schedules for maintenance tasks to optimize resource utilization and minimize disruption to operations.
  • Real-time Updates: Implementing mechanisms for real-time updates on work order status, allowing for better tracking and coordination.
  • Preventive Maintenance Integration: Integrating preventive maintenance tasks into the work order system to ensure a proactive approach to equipment upkeep.
  • Asset Information in Work Orders: Including relevant asset information in work orders to provide context and aid in efficient task execution.
  • Resource Allocation: Optimizing the allocation of resources, including labor, materials, and equipment, to meet the requirements of each work order.
  • Communication Channels: Establishing effective communication channels for collaboration and information exchange among maintenance teams and other stakeholders.
  • Documentation and Record Keeping: Ensuring proper documentation of completed work orders, including details of tasks performed, time taken, and any materials used.
  • Key Performance Indicators (KPIs): Monitoring and analyzing KPIs related to work order completion times, costs, and overall maintenance efficiency.
  • Feedback and Evaluation: Gathering feedback from technicians and stakeholders to continuously improve the work order management process.
  • Mobile Accessibility: Providing mobile access to work orders for on-the-go technicians, allowing them to view, update, and complete tasks remotely.

Equipment / Assets Management

Asset management refers to the systematic and strategic approach of maintaining and optimizing physical assets within an organization. It involves the effective planning, implementation, and control of maintenance and other activities to ensure the reliability, availability, and performance of assets throughout their lifecycle.


  • Asset Inventory: Maintaining a comprehensive inventory of all assets and equipment within the organization.
  • Preventive Maintenance Planning: Scheduling routine maintenance tasks to prevent equipment failures and extend asset lifespan.
  • Work Order Management: Efficiently creating, assigning, and tracking work orders for maintenance tasks.
  • Downtime Analysis: Analyzing and minimizing unplanned downtime through historical data and trend analysis.
  • Condition Monitoring: Implementing technologies to monitor the condition of assets in real time, allowing for proactive maintenance.
  • Predictive Maintenance: Using data analytics and predictive modeling to anticipate potential equipment failures and schedule maintenance accordingly.
  • Spare Parts Management: Ensuring the availability of necessary spare parts to reduce downtime during maintenance activities.
  • Asset Lifecycle Management: Managing assets throughout their entire lifecycle, from acquisition to disposal.
  • Compliance and Regulations: Ensuring that maintenance activities comply with industry regulations and safety standards.
  • Asset Performance Metrics: Monitoring and analyzing the performance of assets to identify areas for improvement or replacement.
  • Resource Allocation: Optimizing the allocation of human resources, tools, and materials for maintenance tasks.
  • Documentation and Record Keeping: Maintaining detailed records of maintenance activities, including repairs, inspections, and equipment history.
  • Cost Management: Tracking and managing the costs associated with maintenance activities, including labor, materials, and external services.

Material and store maintenance management

Material and store maintenance management involves the systematic planning, organizing, and controlling of resources, particularly materials and inventory, to support effective maintenance operations within an organization. This encompasses a range of activities aimed at ensuring the availability of necessary materials, spare parts, and equipment while minimizing costs and optimizing overall efficiency.


  • Inventory Control: Implementing strategies to manage and control the levels of materials and spare parts, ensuring an adequate supply to meet maintenance needs without excessive stockpiling.
  • Procurement: Efficiently sourcing and acquiring materials from suppliers, considering factors such as cost, quality, and delivery timelines.
  • Vendor Management: Building and maintaining relationships with suppliers to secure reliable sources of materials, negotiate favorable terms, and stay informed about market trends and innovations.
  • Material Classification: Categorizing materials based on factors such as criticality, usage frequency, and lead time, to prioritize and manage inventory effectively.
  • Storage and Warehousing: Designing and maintaining organized storage systems to ensure proper handling, storage, and retrieval of materials, minimizing the risk of damage or obsolescence.
  • Demand Planning: Using forecasting techniques to estimate the demand for materials, considering historical usage patterns, maintenance schedules, and other relevant data.
  • Asset Tracking: Implementing systems and technologies for tracking the movement and usage of materials, providing visibility into inventory levels and facilitating timely reordering.
  • Lifecycle Management: Managing the entire lifecycle of materials, from procurement to disposal, with a focus on minimizing waste and obsolescence.
  • Cost Management: Monitoring and controlling costs associated with materials, including procurement, storage, and handling expenses, to optimize overall maintenance budgets.
  • Integration with Maintenance Processes: Ensuring seamless integration between material and store management systems and broader maintenance processes, such as work order management and preventive maintenance scheduling.

Maintenance Costs

Maintenance costs refer to the expenses incurred by an organization to preserve and optimize the performance of its assets. These include labor, materials, and services aimed at ensuring equipment reliability. Efficient management of maintenance costs is essential for balancing upkeep needs with budget constraints and minimizing unplanned downtime.

  • Cost Tracking and Analysis: Developing systems to accurately track and analyze maintenance costs, encompassing labor, materials, and external services.
  • Budgeting and Planning: Creating realistic maintenance budgets based on historical data, future projections, and organizational goals.
  • Preventive vs. Reactive Costs: Assessing the balance between preventive maintenance costs and reactive maintenance costs to optimize overall spending.
  • Asset Lifecycle Costs: Considering the entire lifecycle of assets, from acquisition to disposal, and factoring in associated maintenance costs.
  • Resource Allocation: Optimizing the allocation of human resources, tools, and materials to minimize costs while ensuring effective maintenance.
  • Technology Investments: Evaluating and implementing cost-effective technologies, such as predictive maintenance tools, to reduce overall maintenance expenditures.
  • Vendor Management: Negotiating favorable terms with suppliers and maintaining strong vendor relationships to control material costs.
  • Downtime Costs: Calculating and mitigating the costs associated with equipment downtime, including lost production and potential revenue.
  • Performance Metrics: Establishing and monitoring key performance indicators (KPIs) related to maintenance costs to measure efficiency and identify areas for improvement.
  • Spare Parts Management: Implementing effective strategies for managing spare parts inventory to avoid overstocking or shortages.
  • Continuous Improvement: Implementing continuous improvement practices to identify and eliminate inefficiencies in maintenance processes that contribute to higher costs.

Maintenance Key Performance Indicators (KPI)

Maintenance Management Key Performance Indicators (KPIs) are essential metrics used to gauge the efficiency of maintenance operations. These indicators, including equipment uptime, MTBF and MTTR, provide valuable insights into reliability, repair efficiency, and overall equipment effectiveness. Monitoring these KPIs enables organizations to make informed decisions, optimize maintenance strategies, and align activities with overarching business objectives.

  • Build your own unlimited KPI: ManWinWin Software CMMS has a powerful tool for building kpi based on automatic maintenance parameters.
  • Equipment Uptime: Assessing the percentage of time that equipment is operational to gauge reliability.
  • Mean Time Between Failures (MTBF): Measuring the average time a piece of equipment operates between failures to assess reliability.
  • Mean Time to Repair (MTTR): Calculating the average time needed to restore equipment to normal operation after a failure occurs.
  • Cost of Maintenance: Monitoring the expenses associated with maintenance activities, including labor, materials, and external services.
  • Work Order Completion Time: Measuring the time taken to complete maintenance work orders to assess efficiency.
  • Percentage of Planned Maintenance: Evaluating the ratio of planned preventive maintenance to reactive maintenance to emphasize proactive strategies.
  • Asset Performance: Assessing the overall performance of assets and equipment over time.
  • Scheduled Downtime: Monitoring planned downtime for maintenance activities and comparing it to actual downtime.
  • Inventory Turnover: Calculating how quickly spare parts and materials are used and replenished to optimize inventory management.
  • Equipment Failure Rates: Analyzing the frequency of equipment failures to identify areas for improvement.
  • Root Cause Analysis: Investigating the underlying causes of equipment failures to prevent recurrence.

Maintenance Requests

Maintenance requests in ManWinWin streamline the reporting and management of issues related to equipment and facilities. This feature facilitates quick communication between users and maintenance teams, ensuring prompt problem resolution and minimizing disruptions. The system’s tracking capabilities enhance efficiency by prioritizing tasks and optimizing resource allocation for more effective maintenance operations.

  • User-Friendly Request Submission: ManWinWin simplifies the process of submitting maintenance requests, ensuring a user-friendly experience for individuals reporting issues.
  • Online Request Portals: Availability of online portals or interfaces within ManWinWin that allow users to easily submit maintenance requests, attaching necessary details and documentation.
  • Automated Request Intake: Automates the intake of maintenance requests, streamlining the process and reducing the need for manual data entry.
  • Notification System: ManWinWin promptly notifies maintenance teams when new requests are submitted, ensuring a quick response to reported issues.
  • Work Order Generation: Maintenance requests seamlessly translate into work orders within the software, ensuring a structured and organized approach to task management.
  • Prioritization Logic: Prioritization logic to categorize and prioritize maintenance requests based on urgency, importance, or other criteria.
  • Real-Time Status Updates: Capability to provide real-time status updates on maintenance requests, keeping users and stakeholders informed throughout the resolution process.
  • Communication Channels: Communication features within ManWinWin that facilitate collaboration between users, maintenance teams, and relevant stakeholders during the lifecycle of a maintenance request.
  • Resource Allocation Optimization: Assist in optimizing resource allocation, allowing ManWinWin to assign the right personnel and resources to each maintenance request efficiently.
  • Mobile Access: ManWinWin supports mobile access, enabling users and maintenance teams to submit, track, and manage maintenance requests on mobile devices.
  • Analytics and Reporting: The software generates analytics and reports related to maintenance requests, offering insights into common issues, performance metrics, and areas for improvement.

Maintenance Purchase Orders

Maintenance purchasing orders are seamlessly managed within the platform. Users can efficiently create, track, and manage orders, detailing item specifics and costs. This integrated feature streamlines procurement workflows, enhancing the effectiveness of maintenance operations with a user-friendly and transparent approach.

  • Order Creation: ManWinWin facilitates the easy and efficient creation of maintenance purchase orders within the platform.
  • Item Specifications: Input and specify item details, such as descriptions, quantities, and any other relevant information required for procurement.
  • Cost Management: Managing costs associated with maintenance purchase orders, including tracking expenses and adherence to budgets.
  • Delivery Timelines: ManWinWin enables users to set and monitor delivery timelines for materials, spare parts, or services ordered through the platform.
  • Integration with Inventory: Maintenance purchase orders seamlessly integrate with inventory management features within ManWinWin, optimizing stock levels and reducing unnecessary overstock or shortages.
  • Approval Processes: Built-in approval workflows within the software, ensuring that purchase orders undergo necessary authorization before execution.
  • Vendor Management: ManWinWin supports the management of vendor information and relationships, contributing to effective procurement strategies.
  • Real-Time Tracking: Ability to provide real-time tracking and status updates on maintenance purchase orders, promoting transparency and accountability.
  • Reporting and Analysis: Tools available in ManWinWin that provide insights into procurement trends, costs, and vendor performance.
  • Document Attachments: Allowing users to attach relevant documents, such as invoices or quotes, to maintenance purchase orders for comprehensive record-keeping.

Get to know in detail some of the main ManWinWin components

A set of features that work seamlessly to cover all maintenance management needs

APP Android & IOS

Total mobility in maintenance management. Do your work wherever you are, even without internet, because everything works offline too.

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ManWinWin Web Responsive

A set of applications with a dynamic and responsive interface that ensures a good user experience from any mobile device with an Internet connection

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ManWinWin Smart Tag

Smart Tag is a web application that allows you to perform maintenance tasks directly on assets recorded in CMMS ManWinWin, via scanning QR Codes or NFC Labels.

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Smart Maintenance

Meet Winston, a smart assistant who provides real-time Alerts, Insights and Forecasts that helps helps maintenance managers make the right decisions at the right time.

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