Trends in CMMMS - ManWinWin Software

My 15 Years’ experience predict future trends in CMMS

Closing in on 15 years at ManWinWin Software, I’m now able to share what I believe will be next 10 years of evolution in maintenance management. The integration of AI, IoT, automation, AR/VR, and data-driven decision-making is set to revolutionize this industry, improving efficiency and reducing costs.

Technology is moving really fast, isn’t it? Sometimes it feels that what is true today might already be different next week; and completely different next month. This rapidly evolving landscape is even, I think, leaving us a tad anxious – maybe a FOMO (Fear Of Missing Out) feeling. What should I do first? What can I implement at my company to make us more productive? What will help me do my work in a better way? Where should I even start?

Maintenance management software has been my World for the past 15 years, and it is going through significant transformations. With advancements in Artificial Intelligence (AI), Internet of Things (IoT), Augmented Reality (AR), and Automation, the future of maintenance holds immense potential.

The point of this article is not to show you how you should go about the digital transformation at your company, I’ll leave that for another post. This article is meant to share with you the key trends that I believe will shape maintenance management in the next 10 years. Harnessing this potential should be a priority for companies. And doing that means upskilling their workforce to be able to do that in this fast-paced environment. Stay with me as I dive into the cool possibilities that lie ahead.

Trend 1: The Rise of AI and IoT in Maintenance Management

Maintenance management will be heavily influenced by AI and IoT technologies. AI algorithms will enable predictive maintenance, revolutionizing how organizations address equipment failures. By analysing historical data and real-time sensor information, AI-powered systems will predict maintenance needs and optimize schedules. This proactive approach will minimize downtime and reduce costs.

Moreover, the integration of IoT devices will provide real-time data collection from connected assets. IoT sensors will monitor equipment performance, capturing vital parameters such as temperature, vibration, and energy consumption. This data will empower organizations to implement condition-based monitoring, enabling predictive maintenance strategies and optimizing resource allocation.

With AI and IoT, maintenance managers will have access to a wealth of data that can be leveraged to make informed decisions. By analysing patterns and trends, organizations can identify potential failures before they occur, allowing for proactive maintenance rather than reactive repairs. This shift in approach will lead to increased equipment reliability, reduced downtime, and improved overall operational efficiency.

Trend 2: Automation and Robotics Revolutionizing Maintenance

Automation technologies, including robotics, will play a pivotal role in the future of maintenance management. Robots and autonomous systems will perform routine tasks, inspections, and repairs in hazardous or hard-to-reach areas, ensuring the safety of maintenance personnel. These AI-driven robots will possess the ability to analyse complex data patterns, detect anomalies, and conduct advanced diagnostics. The collaboration between humans and robots will streamline maintenance operations, allowing technicians to focus on complex problem-solving and decision-making.

The use of robots in maintenance management will bring several benefits. They can operate in harsh environments without the need for personal protective equipment, minimizing the risk to human workers. Additionally, robots can work continuously without fatigue, leading to increased productivity and reduced maintenance costs. By taking over repetitive and mundane tasks, robots free up human technicians to engage in more strategic and value-added activities.

Robotic process automation (RPA) will also play a significant role in maintenance management. RPA involves the use of software bots to automate manual and repetitive tasks such as data entry and report generation. By automating these administrative processes, organizations can improve efficiency, reduce errors, and free up resources for more critical maintenance activities.

Trend 3: Augmented Reality and Virtual Reality Enhancing Maintenance Processes

The integration of Augmented Reality (AR) and Virtual Reality (VR) technologies will transform maintenance procedures. AR scenarios and VR simulations will provide technicians with real-time visual guidance, interactive training modules, and remote expert support. Technicians can access equipment manuals, view step-by-step instructions, and collaborate with remote experts for complex repairs. These immersive technologies will enhance efficiency, reduce human errors, and enable organizations to deliver effective training programs to their maintenance workforce.

AR and VR technologies offer several advantages in the context of maintenance management. For instance, technicians can use mobile devices (or wear AR glasses, although I’m still not personally convinced of these) to overlay digital information onto their field of view, such as equipment schematics or maintenance checklists. This real-time guidance improves accuracy and reduces the likelihood of mistakes. Similarly, VR simulations can recreate complex maintenance scenarios, allowing technicians to practice and gain experience in a safe and controlled environment. This training approach enhances skill development and confidence, leading to improved performance in real-world maintenance tasks.

AR and VR also enable remote collaboration between technicians and experts. Through live video feeds and shared visuals, experts can guide technicians in real-time, even when they are physically distant. This capability is particularly useful in situations where on-site expertise may be limited or unavailable. By leveraging AR and VR technologies, organizations can enhance their maintenance capabilities and ensure consistent, high-quality work across different locations.

Trend 4: The Power of Data-driven Decision-making

In the future, maintenance managers will rely on data-driven decision-making processes to optimize maintenance operations. Predictive analytics, powered by AI and Machine Learning (ML), will facilitate proactive maintenance planning, resource allocation, and equipment failure prediction. By harnessing historical data and real-time sensor information, organizations can anticipate maintenance needs, prevent breakdowns, and minimize downtime. These data-driven insights will enable maintenance managers to make informed decisions, optimize maintenance schedules, and allocate resources effectively.

The availability of vast amounts of data generated by IoT devices and other sources creates opportunities for advanced analytics. Predictive maintenance models can be developed using historical data to identify patterns and indicators of potential equipment failures. By leveraging these models, organizations can prioritize maintenance activities and allocate resources based on actual maintenance needs rather than following a fixed schedule. This approach optimizes maintenance efforts, reduces costs, and extends the lifespan of equipment.

Data-driven decision-making also enables organizations to implement continuous improvement strategies. By collecting and analysing data on maintenance activities and performance, organizations can identify areas for improvement and implement targeted interventions. For example, if a specific type of equipment consistently requires frequent repairs, data analysis may reveal the root cause of the problem, allowing organizations to take corrective actions such as equipment redesign or process optimization.

Trend 5: Embracing Sustainability and Circular Economy Principles

With an increasing focus on sustainability, maintenance management will align more and more with green practices and circular economy principles. Organizations will prioritize energy-efficient strategies and integrate renewable energy sources into their equipment systems. By optimizing energy consumption and reducing environmental impact, maintenance operations will contribute to a greener future. Additionally, repair, refurbishment, and recycling practices will be emphasized to extend asset lifecycles, reduce waste, and promote a circular economy. Predictive maintenance will play a crucial role in minimizing reactive repairs, prolonging asset lifespan, and optimizing resource utilization.

Sustainability considerations are becoming increasingly important in maintenance management. By adopting energy-efficient technologies and practices, organizations can reduce their carbon footprint and contribute to global efforts to combat climate change. This includes the adoption of energy-saving equipment, the implementation of energy management systems, and the use of renewable energy sources such as solar or wind power.

The circular economy approach emphasizes the importance of resource conservation and waste reduction. In the context of maintenance management, this means maximizing the lifespan of assets through proactive maintenance and repair. By extending the useful life of equipment, organizations can reduce the need for new purchases and minimize the environmental impact associated with manufacturing and disposal. Additionally, organizations can explore opportunities for component reuse, remanufacturing, and recycling to further reduce waste and promote resource efficiency.


The future of maintenance management promises exciting advancements driven by technology and sustainability. AI, IoT, Automation, AR/VR, and Data-driven Decision-making will revolutionize maintenance practices, improving efficiency, reducing costs, and enhancing equipment reliability. Organizations that start paving their way to embrace these technologies and invest in upskilling their workforce will gain a competitive edge in the maintenance landscape of the future. By integrating sustainable practices and circular economy principles, organizations can contribute to a greener future while optimizing maintenance operations. The journey toward the future of maintenance management has started.

Get on board.

Rodrigo Seruya Cabral
General Manager at ManWinWin Software
[email protected]

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